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Admissions Specialist

BBIS GmbH is an independently run, state-approved, inclusive, English-medium day and boarding school serving the internationally-minded community of Germany’s capital region and beyond. We are the first International Baccalaureate (IB) World School to be fully authorized by the IB organization to teach all four IB programmes covering the 3 to 19 age range. In the current school year 2020/21 our school teaches about 750 students who represent more than 60 nationalities.

BBIS has an opening for an

Admissions Specialist (f/m/d)

          Job Description
  • Manage the complete process for prospective families from lead enquiry to long term effective parent retention
  • First point of contact for potential families
  • Receive enrolment inquiries and provide information and advice to prospective families
  • Build positive relationship with potential families and win their trust by providing efficient and exceptional customer service
  • Organize and conduct school tours, (virtual) meetings and interviews providing an effective and customer-focused approach to ensure a personalized experience for prospective students and their families
  • Be the face of the school for potential and existing families, their representatives or agents
  • Follow-up from school tours and meetings in a timely manner ensuring that high-quality customer care is provided and maintained
  • Apply the BBIS enrolment policy and procedures
  • Effectively use OpenApply to track all stages of student’s admissions from enquiry to enrolment
  • Ensure a seamless transition from enquiry to admission for all students liaising with all relevant parties to ensure a smooth transition/induction of new families, and support arrangements for new starters
  • Arrange and administer online or in-person academic testing as required
  • Daily use of systems like OpenApply, ManageBac and ISAMS for data entry and data management
  • Monitor and maintain admissions statistics and assist in producing reports as required
  • Develop and demonstrate a comprehensive and up to date product knowledge of the school and the IB curriculum
  • Proactive approach to the enrolment process
  • Assist with the organization of promotional opportunities to increase enrolment numbers
  • Frequent reviews of the admissions process putting forward recommendations to Director of Marketing and Communications for improvements
  • Attend events and tradeshows to recruit new students
  • Support new family/student orientation events each year
  • Observe the confidentiality of information at all times
  • Promote and adhere to the BBIS mission statement and values
  • At least 3 years of professional experience within a customer-focused, transaction-based administration process
  • Admission experience in the international school sector is desirable
  • Comfortable using major business software applications and CRM software (Microsoft Office, G-Suite, OpenApply or similar programs)
  • Experience of having worked within a service delivery sector
  • Familiar with international schools or affinity with the education sector
  • Very good written and spoken English & German language skills
  • Self-motivated, flexible and adaptable
  • Excellent organizational skills and great attention to detail
  • A people person with a warm and friendly nature
  • Ability to handle stressful situations with confidence and a smile
  • Team player, resilient, positive & with a growth mindset
  • High level of initiative, willing to work in an ambitious and dynamic school

Perks - More than just a job

  • Flat hierarchies, short decision-making paths and an open-door policy
  • Cooperation with international colleagues
  • Intensive induction and further training options
  • House tariff with 30 days of vacation and retirement provision

Please review our website or our Youtube channel and then apply with a letter, CV, and full contact details of three referees using our online application form.

Apply Now!