Assistant To The Management / Secretary (f/m/d)

Starting date: asap
Fulltime: 40 hours per week
Limited initially for 2 years
with the possibility of extension to an unlimited contract
Position No: 20201203

BBIS Berlin Brandenburg International School is an independently run, state-approved, inclusive, English-medium day and boarding school serving the internationally-minded community of Germany’s capital region and beyond. As one of the world’s leading International Baccalaureate (IB) schools, BBIS proudly offers three IB programmes in the Primary, Middle and Diploma years of schooling. In the current school year 2020/21 our school teaches about 700 students who represent more than 60 nationalities.


JOB DESCRIPTION
  • Organization of the management secretariat as well as active support and discharge of the managing director.
  • Deadline coordination, planning and monitoring.
  • Travel expense report.
  • Budget control and auditing.
  • Handling and processing of managing director correspondence.
  • Creation of school and holiday calendars as well as maintenance and control of these for event planning and rental.
  • Event organization: planning, preparation and follow-up of meetings, meetings and committees and participation in them on a case-by-case basis.
  • Taking minutes at mostly English-speaking management meetings.
  • Event Booking for different departments as well as organization and realization of additional major events.
  • Host visitors.
  • Contact and cooperation internally with directors, teachers, parents and students as well as external companies and other international schools.
  • Preparation and evaluation of internal surveys and statistics for conceptual planning.
  • Creation and editing of presentations, forms, process descriptions and manuals.
  • Preparation of the spatial planning for the individual classes of the BBIS.
  • Projects.
  • Participation in ongoing discussion processes (structural issues, future perspectives, regular exchange with other).


YOUR PROFILE
  • Commercial training or comparable qualification.
  • Several years of professional experience as assistant to the management / secretary, ideally in an international environment.
  • Experienced handling of MS Office applications and knowledge of G-Suite desirable.
  • Very good written and spoken English and German skills.
  • Loyalty as well as absolute discretion and a strong organizational talent.
  • Friendly and competent appearance and ability to work in a team.
  • Very structured and responsible, careful working method.
  • Even in stressful situations you keep the overview.
  • Strong analytical thinking and the willingness to familiarize yourself with new tasks.
  • Initiative and flexibility.
  • Confident and friendly appearance.


PERKS - MORE THAN JUST A JOB
  • Flat hierarchies, short decision-making paths and an open-door policy
  • Cooperation with international colleagues
  • Intensive induction and further training options
  • House tariff with 30 days of vacation and retirement provision


Please review our website or our YouTube channel and then apply with a letter, CV, and full contact details of three referees including current headteacher, using the following application form.